Home / Hiring engine
The machine, explained
Seven stages. Each one has a number attached.
Nothing here is proprietary. It is just run the same way every week, by people who have run it a few hundred times. Consistency is the product.
Stage by stage.
Read this as the operating manual. Every stage has an owner, a target and a rejection reason set. If a stage misses target on a Tuesday, the drive on Saturday is resized rather than hoped over.
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Intake and floor briefing
Delivery lead sits with client ops for ninety minutes. We take seat count, induction date, shift band, CEFR floor, salary range, cab boundary, notice-period tolerance and the two things that got people rejected last quarter. No mandate opens without an induction date.
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Sourcing pods
Four channels run in parallel: referral incentives paid to current joiners, field sourcing at Sector 18 and Botanical Garden metro, job portals with a fresh JD per week, and undergraduate feeders in Greater Noida and Ghaziabad. Channel mix is logged so we know which one actually shows up on a Saturday.
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Four-minute tele-screen
Fixed script. Rotational nights yes or no. Home locality and route. Documents in hand. Current and expected CTC. Spoken English rated on a three-point call scale. Roughly two-thirds of registrations drop here, which is the point — a big drive is not a better drive.
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Drive day
Saturday, venue open 09:00, panels from 09:30. Registration desk, Versant or SVAR station, HR round, client panel. Thirty-one-item checklist covers everything down to power backup with facilities. We learned that one in June 2019 with 300 people in a room and no air conditioning for forty minutes.
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Offer docket
Offer goes out with the document set already collected: Aadhaar, PAN, UAN, last relieving letter, three months of salary slips, education proof. Address and employment BGV initiated the same day through the client's vendor or ours. Nothing waits for joining day.
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Offer-to-join engagement
Daily contact between offer and induction. Cab route confirmed, reporting time confirmed, a WhatsApp group per batch with the client trainer added on day minus two. Candidates in this market hold two or three offers. The one that starts soonest wins.
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Bench and day-30 review
Bench sized to your historical thirty-day drop-off, refreshed weekly, not parked. On day 30 we reconcile joined against retained and publish the variance. That variance drives the next mandate's over-hire percentage.
// four-minute tele-screen 1 shift band rotational nights? 2 locality route + last shuttle 3 documents aadhaar / pan / uan 4 relieving available? date? 5 ctc current + expected 6 english 1 | 2 | 3 (call scale) 7 notice days to join // auto-drop rules drop nights = no drop route > 75 min one way drop english = 1 and role = voice drop no relieving + client BGV strict
Rejection reasons we log
Every drop is coded. The codes get reviewed monthly and the sourcing mix moves accordingly.
- Shift unwillingR-01
- Commute outside boundaryR-02
- Below CEFR floorR-03
- Document gap / no relievingR-04
- CTC mismatchR-05
- Client panel rejectR-06
- Offer declined for competing offerR-07
- No-show at inductionR-08
Who does what
Pods, not generalists.
A recruiter who sources, screens, runs the panel and chases joining does all four badly at volume. We split the work and hold each desk to its own number.
| Desk | Headcount | Owns | Weekly target |
|---|---|---|---|
| Delivery lead | 1 | Client relationship, mandate maths, weekly review deck | Mandate on clock |
| Sourcing pod | 4 | Referral, field, portal, campus channels | 750 profiles |
| Screening desk | 3 | Four-minute tele-screen, shift and commute filters | 250 calls each |
| Drive team | 6 | Venue, registration, assessment station, panel flow | 1 drive |
| Offer desk | 2 | Docket, BGV initiation, offer release, salary fitment | 120 offers |
| Engagement desk | 2 | Offer-to-join calls, cab mapping, batch group | 94% join rate |
What we ask of the client
Three things, and they are not negotiable if the eleven-day clock is going to hold.
- Induction date locked before sourcing starts. Every week of drift costs roughly a fifth of the batch.
- Panel availability on drive Saturday, or a Monday morning slot booked in advance.
- A named ops contact who can approve salary fitment without a two-day escalation.
Where a client cannot lock the date, we still run the mandate — we just quote a wider joined-by window and a larger bench.
What we do not do
Being clear about this saves both sides a month.
- Leadership search above manager grade. Different work, different firm.
- Single-seat niche technical hiring. Our economics need volume.
- Payroll or staffing on our books. We recruit; you employ.
- CV-flinging without a screen. Every profile you see has been on a call with us.
Bring us a seat count and a date.
We will send back the sourcing mix, the drive Saturday, the bench size and the day the batch reports. One working day turnaround.